00. Free
Discovery call
Thirty minutes on how your business runs. I look for a fit. If I cannot help, I will say so.
Fractional AI
An AI consultant who joins your team and does the work
I work onsite in your business for five to six months. I learn how your team works and build the automations that save it time. Then I train your people to run them.
Book a callWhat is a fractional hire?
A fractional hire is a consultant who joins your team. I work onsite for part of the week, for five to six months. I get to know the people, the systems and the jobs that eat the day.
Most consultants hand you a strategy document. I do the work.
The days are flexible. I do not work a fixed nine-to-five. You and I agree a pattern that suits your team, usually two to three days a week.
A typical consultant
- Interviews your team, then works from somewhere else.
- Hands you a strategy document and leaves the build to your team.
A fractional hire
- Works onsite with your team and learns how the business runs.
- Builds the automations and gets them into daily use.
- Trains your people to run the systems.
- Writes the documentation before the term ends.
Why it works
A fixed term instead of a permanent hire
A full-time hire means recruitment, payroll, pension and a notice period. This is one monthly invoice for five to six months, with an agreed end date.
Long enough to finish the build
The first month maps the problems and delivers a visible win. The months after build the bigger fixes and get them used. A review at the halfway point checks the priorities still hold.
Your team learns to run it
Everything I build comes with training and documentation. When the term ends, the capability stays in the business.
Breadth you cannot hire for
One employee is usually strong at one thing. I bring automation, AI tools, workflow design, data pipelines and content systems. I have run a business, so I know where the hours go.
From first call to handover
The call and the discovery day are free.
01. Onsite
Discovery day
I spend a day with your team. I talk to the people who do the work and map where the time goes. You keep the written report whether or not the engagement goes ahead.
02. Within 48 hours
Proposal
The builds ranked by impact, with what each one saves and what it needs from your team. A plan for the five to six months, and the monthly fee.
03. Five to six months
Build, train, hand over
I work alongside your team on agreed days. The first automation goes live in month one. By the end, your team runs the systems and has the documentation to keep them going.
What I typically fix
These problems come up in almost every business I work with.
Enquiries that take too long to answer
A customer fills in a form and nobody replies for a day. By then they have called a competitor. I build systems that reply in seconds, qualify the lead and route it to the right person.
Information typed twice
Data goes from an email into a spreadsheet, then into another system, then onto an invoice. I connect the systems so the data moves once.
Follow-up that does not happen
Leads go cold because nobody chased them. Past customers sit in a database. I build sequences that keep the conversation going.
Knowledge stuck in people's heads
When one person is off, nobody knows the process. I build searchable knowledge bases so the answer is always there.
Reports compiled by hand
Someone spends hours each week pulling numbers into a spreadsheet. I automate it so the figures arrive where the team already looks.
Marketing that never gets done
Owners know they should post and email. Operations fill the day instead. I build content pipelines that draft the posts and emails for them.
Examples of workflows I have built
Admin
Live
An event hire company
A folder for every job
Saves about 3 hours a month
Each enquiry gets its own shared folder, and the job's files copy in every hour.
- Before
- Site plans and paperwork were spread across inboxes and the hire system.
- Now
- Each enquiry gets a Google Drive folder. Files copy in each hour, and every crew shift links to it.
n8n, Google Drive, Current RMS
Marketing
Built
A gift ecommerce brand
Blog post builder
Saves about 12 hours a month
A short brief becomes a full blog post, written section by section and published to the site.
- Before
- Each post took most of a day to outline, write, format and upload.
- Now
- A form brief produces an outline, a draft of each section and a published post, then the team gets a message.
Make, Typeform, ChatGPT, Google Docs, Contentful, Slack
Admin
Live
A car leasing firm
Complaint evidence packs
Saves about 6 hours a month
One email with a registration returns the vehicle's full history in date order, each line linked to its source.
- Before
- A complaint meant hours in the mailbox, the customer folder and the service records.
- Now
- An email with the registration returns the history in date order and links each line to its source.
n8n, Outlook, SharePoint
Admin
Live
An event hire company
Crew shifts and pick lists
Saves about 5 hours a month
Invoicing a job drafts the crew shifts, each with its pick list as a tickable task.
- Before
- Staff keyed each job into the shift app one at a time, and crews loaded from paper pick lists.
- Now
- Invoicing a job drafts four shifts within the hour. Each shift carries the pick list, and operations get a summary email.
n8n, Connecteam, Current RMS
Marketing
Live
My own business
Daily AI content digest
Saves about 12 hours a month
Reads two AI newsletters each morning, summarises every new item and turns the best into post ideas.
- Before
- I read each newsletter in full and kept post ideas in my head.
- Now
- The workflow emails me one summary of every new item at 7am, tests up to three items a day for a post angle and files the good ones in my ideas list.
n8n, Gmail, Claude API, Airtable
Admin
Live
My own business
Error alerts
Saves about 3 hours a month
Tells me the moment a workflow fails, with the step that broke and a link to the run.
- Before
- I missed failed workflows until someone pointed out the missing work.
- Now
- The workflow sends me the failed step, the error and a link to the run by email and Telegram.
n8n, Gmail, Telegram
Sales
Live
My own business
Feedback and testimonials
Saves about 2 hours a month
Chases anyone who has not answered a feedback request and files every quote for approval.
- Before
- I asked for feedback by email and copied the replies into a spreadsheet.
- Now
- The workflow sends one reminder after three days, files each reply as an unpublished testimonial and tells me it is in.
n8n, Resend, Airtable
Admin
Live
A car leasing firm
Fines and notices into the register
Saves about 15 hours a month
Scanned parking, speeding and toll notices update the register and get a drafted challenge.
- Before
- Staff opened, renamed, filed and retyped each notice, then wrote the challenge by hand.
- Now
- Staff scan the letters and send one word. The system updates the register and drafts the challenge, one email per letter.
n8n, Claude API, Outlook, Excel
Sales
Live
My own business
Guide requests and website leads
Saves about 3 hours a month
Sends each guide the moment someone asks, and files every website enquiry as a lead, with an alert for each scorecard result.
- Before
- I sent each guide and logged each enquiry by hand.
- Now
- The workflow emails the guide, adds the person to my mailing list, files each enquiry in Airtable and alerts me to each scorecard result.
n8n, Resend, Airtable
Finance
Live
A car leasing firm
Inspection reports into payment requests
Saves about 5 hours a month
Each vehicle inspection report becomes a draft request for payment, with a warning on odd figures.
- Before
- Staff copied each damage line and price into a bill template, line by line.
- Now
- Each report becomes a draft request for payment, with a red warning when a figure looks wrong.
n8n, Claude API, Outlook
Data
Built
A job seeker
Job board scanner
Saves about 20 hours a month
Checks about fifteen job boards and feeds, scores each new role and files it in one list.
- Before
- The job seeker checked every board by hand, and the same role turned up several times.
- Now
- The scan adds new roles to one Airtable list each day, scored against what the job seeker wants.
Make, RSS, ChatGPT, Airtable
Data
Live
- Python
- Apify
- Claude API
- Airtable
My own business
Job search system
Saves about 20 hours a month
Finds roles every week, scores each one against a profile and writes a research brief on the ones approved.
- Before
- Searching job boards and reading every advert in full.
- Now
- A weekly search scores each role. Approving one in Airtable sends a research brief to the inbox within the hour.
Finance
Live
A car leasing firm
Monthly admin charges
Saves about 4 hours a month
A month-end list of chargeable offences, which a person checks against payments before anyone is charged.
- Before
- Someone counted offences across a register of over 4,500 rows.
- Now
- A list arrives on the last day of each month and is checked against payments. Nothing is charged automatically.
n8n, Excel
Sales
Live
A car leasing firm
New applications and affordability checks
Saves about 15 hours a month
The system files each application, lists the missing papers and writes a summary for a person to decide on.
- Before
- Someone read about thirty pages of bank statements per applicant and chased missing paperwork from memory.
- Now
- The system files each forwarded application, lists what is missing and writes a summary for a person to decide on.
n8n, Claude API, SharePoint
Sales
Built
- Python
- Companies House API
- Claude API
- Airtable
My own business
Outreach research
Saves about 10 hours a month
Pulls local companies from Companies House and builds a digital snapshot report on each one.
- Before
- Researching each prospect by hand before a first email.
- Now
- One command collects a company's details, scores its online presence and renders a report page.
Finance
Live
An event hire company
Payment alerts and job tags
Saves about 3 hours a month
Each payment in the accounts software tags the job as paid and emails the team.
- Before
- Someone checked the bank and shared screenshots to tell sales a client had paid.
- Now
- Each payment emails the team an alert and tags the job as paid, deposit paid or part paid.
n8n, Xero, Current RMS
Data
Built
A gift ecommerce brand
Product categoriser
Saves about 17 hours a month
Sorts new products into the shop's categories in batches and writes the result back.
- Before
- Someone read each product and picked its categories by hand.
- Now
- The workflow categorises products in batches and leaves anything it is unsure of for a person to check.
Make, ChatGPT, Airtable
Marketing
Built
A gift ecommerce brand
Product description writer
Saves about 13 hours a month
Reads each product's details and images, then writes the copy and posts it to the shop.
- Before
- Someone wrote product copy one item at a time from the supplier's notes.
- Now
- The workflow drafts copy for each new product from the shop's own data, ready for a person to check.
Make, Shopify, ChatGPT, Airtable
Data
Built
A gift ecommerce brand
Product link reader
Saves about 8 hours a month
Takes any product link and returns the name, price and images, from Amazon or a shop's own site.
- Before
- Someone copied product details from each web page by hand.
- Now
- A pasted link returns the product's details in a clean format, ready to use.
Make, Apify, Make AI Toolkit
Marketing
Live
My own business
Short-form video analyser
Saves about 6 hours a month
Takes an Instagram or TikTok username, pulls the account's recent videos and breaks each one down shot by shot.
- Before
- I watched other creators' videos and noted each shot by hand.
- Now
- The workflow scrapes the account's latest videos, writes a shot list for each into Airtable and, on request, adds a hook analysis and messages me on Telegram.
n8n, Apify, Gemini, OpenAI, Airtable, Telegram
Marketing
Built
A gift ecommerce brand
Social content scraper
Saves about 12 hours a month
Collects Instagram posts in the brand's space and has AI describe what each one shows and why it works.
- Before
- Someone scrolled Instagram and noted the posts worth copying in a spreadsheet.
- Now
- The scrape sorts posts into images, videos and carousels, each with a short write-up in Airtable.
Make, Apify, ChatGPT, Airtable
Sales
Live
An event hire company
Website enquiries into the CRM
Saves about 7 hours a month
Each website enquiry becomes a customer record and a draft job in the hire system, with no retyping.
- Before
- Staff retyped every website enquiry into the hire system by hand.
- Now
- A customer record and a draft job appear within minutes. The system retries rejected enquiries three times each working day.
n8n, Current RMS
Marketing
Live
- Claude
- Airtable
- Python
My own business
Weekly content pipeline
Saves about 24 hours a month
Turns one weekly theme into research, an interview and a set of posts, checked for voice and facts.
- Before
- Every post started from a blank page.
- Now
- Three commands take a theme from research to a lead post and its cuts. A fact-checker and a voice check run before anything is published.
What it costs
£3,500 to £4,500 a month
Subject to discussion
A month is four weeks of work. The figure depends on the length of the commitment and the days each week.
The fee covers my time. Any new software runs on your own accounts. You pay for it, and you keep it when the term ends. I pick the cheapest tools that do the job. Most businesses spend £50 to £100 a month on them.
See if this fits your business
Thirty minutes on how your business runs and where the time goes.